The 2021 Eastern Colleges Virtual Science Conference


Poster Sessions

Thursday April 8th at 4 PM until Friday April 9th at 6 PM


Platform Presentations

Saturday April 10th from 9 AM until 4 PM


Overview

Participants should refer to the ‘Judging’ link on the ECSC website for most questions.
Any information given here and in additional messages for the 2021 conference will supersede any competing information posted on the website’s ‘Judging’ link.
If any information posted on the ‘Judging’ link is not addressed herein, the policies on the ‘Judging’ link must be followed.
The conference will present awards for poster presentations, platform presentations,
and full-length papers.
Again, consult the ‘Judging’ link for further information regarding these categories.
Strict deadlines, without exception, will be followed.

There are no fees for the conference.


Deadlines

Registration and Abstracts are due February 20th, 2021.
Full-length papers are due February 20th, 2021.


ECSC Virtual Registration

Individuals must be registered for ECSC electronically, by using the appropriate form on the ECSC1.org website.

Posters abstracts must be registered.

Poster Registration Form


Platform presentation abstracts must be registered.

Platform Registration Form



Since this is a digital conference, non-registrants are welcome to attend (but their name will not appear in the conference attendee list or receive last minute conference updates.)


Poster Sessions

Poster sessions take place from 4 PM on Thursday April 8th until 6 PM on Friday April 9th.

Twitter Guidelines

PLEASE READ ALL INSTRUCTIONS BEFORE TWEETING.
You must tweet a photo of your poster (from the Twitter account submitted during ECSC Registration) between 4PM on Thursday April 8th and 10AM on Friday April 9th.
For our virtual conference, posters will be presented and discussed on Twitter.
Here is an example of a Twitter Poster Session thread for one poster (scroll down to read the comments, some are substantive, many are just complimentary):
Twitter | Lizzie R Ashton
Posters should be uploaded as a JPG, PNG, or even an (animated) GIF image.
Twitter supports images of up to 5 MB in those formats.
If your image is too large, Twitter will refuse to let you post your image.
See Twitter Image Size.
Twitter is a public space; please include appropriate copyright acknowledgments and always check prospective journals for their policies regarding (pre)publishing any data you plan to publish.
Set your Twitter profile to public for the duration of the ECSC Conference (you may wish to make a new account for this purpose).
Only tweet your poster once. Do not delete or retweet your poster.
The twitter account owner (not ECSC) has control over the tweets.
The intent here is to prevent students from “correcting” their posters after they have been submitted and creating confusion.

Tag your tweet using the hashtag #ECSC2021 plus one of the following category hashtags:

#Anthropology
#Astronomy
Biology (#Botany)
Biology (#Ecology)
Biology (#Genetics, #Molecular)
Biology (#Microbiology)
Biology (#Physiology)
Biology (#Zoology)
#Biochemistry
Chemistry (#Analytical)
Chemistry (#Inorganic)
Chemistry (#Organic)
Chemistry (#PChem)
Computer Science (#CompSci)
#Economics
#Engineering
Environmental Science (#Environment)
#Geoscience
Health Sciences (#Health)
#Mathematics
#Physics
Political Science (#PolySci)
Psychology (Clinical, #Counseling)
Psychology (#Development)
Psychology (#ExperimentalPsych)
Psychology (#SocialPsych)
#Sociology

Pin your poster tweet to make it easy to find.
After tweeting your poster, you may make additional tweets: introduce yourself and your group; feel free to add supporting information that is helpful.
This information may show the audience the poster’s academic level, it’s background, etc., like materials you would learn if you saw or spoke to the students.
Throughout the day, monitor your twitter account. All interaction will take place on twitter.
Respond to questions as you are available. Block and report offensive comments on your poster.
Keep in mind this is an interdisciplinary conference and your audience may not have the same background as you.
You can view other students’ posters by searching with the hashtag #ECSC2021 or by looking for links added to the online conference landing page.
Judges will review and comment on posters until 6 PM on April 9th.
Judges’ questions will not be explicitly identified; presenters should respond to all questions of substance.


Platform Presentations

Presentations take place on Saturday April 10th from 9AM until 4AM.

For our virtual conference, platform presentations will be live on Zoom.
In a manner similar to past conferences, all platform presentations will be assigned to an appropriate session hosted as a Zoom meeting.
Links to each Zoom meeting will be published on the online conference landing page.
Presenters should join their respective Zoom meetings ten minutes before their session begins.
Students giving a joint presentation may join from different sites, but all students must be ready to present and will utilize a single screen during their allotted time period.
Students should have the presentation available on all presenters’ computers as a backup, in case of connection difficulties.
Each student or group of students will show their presentation with their computer and share their screen.
No presentation will be submitted, just shared during the session.
Each session will be manned by a moderator, charged with introducing students, keeping time, and limiting questions, and a technician available to deal with Zoom problems, muting audience microphones, etc.
Judges will not be identified, but rather appear as a member of the session audience.
The audience, and finished presenters, may leave at any time, but decorum suggests they wait for the break between presentations to do so.
More information will be forthcoming.


Judging:

Forms

Judging forms for poster and platform presentations will be mailed to the name and address on the registration form.
No judging forms are produced for full-length papers.

Awards

Awards will be given to poster and platform presentations.
Students that are given awards for poster and platform sessions will be informed by postings on the website.
Award certificates will be mailed to awardees.

Awards are given for excellent full-length papers only.
As stated in the ‘Judging’ link, full length papers are considered to be excellent or not excellent.
Students that submit full-length papers will be informed by mail.
All awards for the conference will be posted on the ECSC website after the conference.
This posting may take up to one month after the conference.



Document posted 14 November 2020.